Organization
Arsip Nasional Republik Indonesia (ANRI) and The Corts Foundation (TCF) started to develop a Digital History Project at the beginning of 2010. In the same year, the Indonesian government recognized TCF as an international Non-governmental Organisation (INGO) and allowed it to operate in Indonesia. After being registered as an INGO, ANRI and TCF signed a Memorandum of Understanding on 18 May 2011. Both parties agreed to start a digitisation and public access program focussed on the fragile archives of the VOC. The project name for technological development is DASA: Digital Archives System at ANRI.
The program is led by a Program Board consisting of three ANRI-staff members, two TCF-board members and TCF’s Representative in Indonesia. The Program Board is chaired by an independent senior Indonesian history professor. The decisions of the Program Board have to be validated by the Director General of ANRI and the board of TCF in the Netherlands.
The program is monitored and advised by an independent Advisory Board of senior historians. This Advisory Board looks in particular at the selection of archival series and documents for publication. It advises the Program Board, the Director General of ANRI, and the TCF board in the Netherlands at least once per year.
The program is being implemented by two project teams, managed by ANRI’s Deputy for Archives Administration and TCF’s Representative. The first team performs content preparation (the Content Team). This team consists of ANRI archivists, historians, linguists and translators. Its work is researching the archives, making databases with document descriptions, making transcriptions of secondary entry files such as registers, and transcribing documents for the Harta Karun collection.The Content Team also prepares all archival materials for scanning. A large part of the work forms the adding of metadata to the scans with the help of special scan store software developped for the program.
The second team, the Scan and IT Team, performs the scanning of the original paper archives and nineteenth-century source publications and takes care of the durable digital storage of the images. It also helps to develop an archive management system. The team includes several scanner operators, imaging experts and IT-experts. In the initial development of website application and the scan store, some consultants and companies in the Netherlands and Italy were involved.